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Office & Events Coordinator

Location
Sydney
Salary
$80,000 + super
Job Type
Permanent
Ref
BH-181322
Contact
Gemma Fernie
Contact email
Email Gemma
Posted
2 months ago
*Must have full working rights: Permanent Residency or Citizenship in Australia to be considered for this role*

Company

Our client is one of Australia’s most trusted and established Insurance Brokerages, with over 20 years in the market advising the nation's most important companies on their insurable risk. With a team of 70 dynamic and colorful personalities, a unique art-deco office space, and regular client and internal events, the business feels fresh and fast, fitting those who take joy in going to work every day and overcoming challenges as a team.

Role

Office Support (50% of role)
  • Provide general administrative support, including managing office supplies, coordinating maintenance requests, and handling incoming communications (phone calls, emails, and mail).
  • Support daily office operations to ensure a smooth and efficient working environment.
  • Admin support to senior managers as required.
  • IT support and basic troubleshooting.
  • Administrative Support: Detail any experience providing administrative support, such as managing calendars, scheduling meetings, handling correspondence, and maintaining office supplies.
  • Assist with onboarding new employees, including workspace setup and orientation.
  • Customer Service: Highlight roles where you interacted with clients, customers, or stakeholders, addressing inquiries, resolving issues, and ensuring a positive experience.
Events Coordination
  • Plan, organize, and execute company events, including meetings, conferences, team-building activities, and social gatherings.
  • Manage event budgets, timelines, and logistics.
  • Collect feedback post-events to improve future event planning.
Wellbeing Coordination
  • Develop and implement wellness programs and initiatives to promote physical and mental health among employees.
  • Organize wellness activities such as fitness classes, mindfulness sessions, and health screenings.
  • Serve as a resource for employees on health and wellness-related topics.
  • Monitor the effectiveness of wellness programs and adjust as necessary.
Employee Engagement
  • Foster a positive and inclusive workplace culture through various engagement initiatives.
  • Conduct regular surveys to gauge employee satisfaction and engagement levels.
  • Develop and implement strategies to enhance employee morale and retention.
  • Organize and lead engagement activities such as team lunches, recognition programs, and volunteer opportunities.
Your Background

Ideally, we're looking for someone from Professional Services who has sat in a similar role or perhaps in a more junior role with the desire to increase their scope of work and responsibility. This role is practically the business culture encapsulated in one person, so it's important that you're engaging, motivated, and passionate, whilst also having a strong work ethic and enthusiasm toward parts of the role that may not be as exciting as the events and wellbeing work.

Experience:
  • Technical Proficiency: Proficiency with office software (Word, Excel, PowerPoint), email systems, and possibly industry-specific software.
  • Adaptability: Being flexible and able to handle unexpected changes or challenges in the workplace
  • Administrative Experience: Previous work in administrative roles, such as administrative assistant or secretary, provides a solid foundation.
For further information on this role or to confidentially apply, please contact Gemma on 02 8227 9200 or apply directly via the Apply for this job button. Only WORD FORMAT resumes will be accepted.